Publication Ethics

The publication ethics of the collection of “Ukrainian Academy of Arts. Scientific” is grounded on the recommendations for the editors of the journals, developed by the The Committee on Publication Ethics (COPE), as well as the principles of DORA (San Francisco Declaration on Research Assessment).

Publication process includes participation of many countries, each of which takes an active part in the fulfillment of the target. So, every author, editor, expert – reviewer, publisher and owner of the publishing house is responsible for keeping ethical standards at every stage of their participation.

Ethical principles for the editors.

Editor of the collection, making decision to publish an article, should check the correspondence of given material to the requirements concerning typography, scientific novelty, completeness of coverage the topic and pay attention to the credibility of the given information. 

Editor evaluates the intellectual content of a work irrelevant of race, gender, sexual orientation, creed, origin, citizenship, or political beliefs of an author.

Editor and editorial board of the collection are obliged not to disclose information about accepted works without emergency to anyone except directly involved persons. Confidential information, including the ideas, received by the editor while editing, must not be disclosed, or used for personal benefits.

Editor must not take part in editing work in case of the conflict of interests  concerning rivalry, common interests or other interactions or relationships with any author.

Editor must not edit a work in case there is an evidence that it is plagiarism.

Ethical principles for the authors

While proceeding the information, authors are obliged to observe rigorously the Legislation of Ukraine on protection of intellectual property and principles of scientific ethics. 

Authors, submitting a work for the collection, have to show trustworthy results of their research. Obviously faulty or falsified statements are not acceptable. Information, on which a work is based, must be without mistakes.

Authors must guarantee that the results of research, given in the work of collection, are entirely original. Citation in the text have to be given with indication to the author and original source and with corresponding bibliographical citing. Any form of plagiarism and intentional borrowing is not acceptable.

Authors cannot submit a work, aimed at a different publisher house, or the one, which  is currently at another publisher house, and also the work, which has already been published  in another journal or based on the same research. This is considered non-ethic and unacceptable.

Authors, submitting a work for editing, must mention every person, who made contribution to carried out research in general or partially. Information, received privately, cannot be used or be given without permission of original source, as well as the information that violates the interests of the third party.

Ethical principles for the reviewers

Reviewer is obliged to evaluate the results of the research objectively and justifiably. Personal critic of an author is not acceptable.

Reviewer, on receiving a work for reviewing, must regard it as confidential document, which cannot be given for consideration to the third party that are not approved by editorial board.

Reviewer who, in their opinion, are not qualified enough to evaluate a work, must inform editorial board, asking to exclude them from reviewing process.  

Reviewer has to pay attention of an editor to any significant similarities or coincidences, found between given work and any other published work, which is in the field of their scientific competence.

Reviewer cannot take part in reviewing works in case of presence of a conflict of interests, via rivalry or other relationship, joint activities or another interaction with any author.

Unpublished information, received from the works, introduced for reviewing, cannot be used by a reviewer for personal purposes without written agreement of an author.

 

In accordance with the principles of DORA, the Journal:

• evaluates manuscripts solely on the basis of their scientific quality, originality, methodological soundness, and contribution to the advancement of knowledge;

• does not use journal-based metrics (including the Impact Factor) as a criterion for assessing individual articles or the scientific quality of an author;

• does not encourage artificial inflation of citation metrics;

• supports the responsible use of scientometric indicators.

 

Policy on the Use of AI

The Journal’s policy on the use of artificial intelligence (AI) tools is based on international and national recommendations and regulatory documents, in particular the statements of the Committee on Publication Ethics (COPE), the provisions of the European Union Artificial Intelligence Act (EU AI Act), the Concept for the Development of Artificial Intelligence in Ukraine, and the requirements of the Law of Ukraine “On Academic Integrity”.

The Journal recognizes the possibility of using AI tools as auxiliary instruments during the preparation of scientific materials. At the same time, the use of such tools must comply with the principles of academic integrity, transparency, and the author’s responsibility for the content of the scientific work and the reliability of the results presented.

AI tools may be used, in particular, for auxiliary tasks such as language editing, structuring of materials, technical data processing, and similar activities. Authors remain fully responsible for the originality, accuracy, and scientific validity of the submitted materials, proper citation of sources, and for the absence of plagiarism, fabrication, or falsification of research results.

The Journal requires authors to openly disclose any use of AI tools during manuscript preparation. AI systems cannot be considered authors or co-authors of scientific articles, as they cannot take responsibility for the content of a publication.

Editors and reviewers must also adhere to principles of confidentiality and must not use AI tools in a way that would disclose unpublished manuscript materials or any other confidential information obtained during the editorial review process.

Violations of the principles for using AI tools may be considered breaches of academic integrity and publication ethics and may result in appropriate editorial actions, including rejection of the manuscript or retraction of a published article.

 

Plagiarism Policy

The editorial board of the journal strictly adheres to the principles of academic integrity and publication ethics and does not tolerate plagiarism in any form.

Plagiarism is:

- appropriation of others’ ideas, research results, or texts without proper attribution;

- verbatim or partial copying of text without indicating the source;

- improper paraphrasing without reference to the original author;

- self-plagiarism (reuse of one’s own previously published materials without appropriate citation).

Any manifestations of plagiarism constitute a violation of academic ethics and are unacceptable.

All manuscripts submitted to the journal undergo mandatory plagiarism screening using specialized software (StrikePlagiarism.com) provided by the Polish company Plagiat.pl.

Authors are required to:

- submit original works that have not been previously published;

- properly cite all sources and references;

- avoid excessive citation;

- not submit the same manuscript simultaneously to multiple journals.

Response to Detected Plagiarism

In cases where plagiarism is detected, the editorial board acts in accordance with international standards of publication ethics:

- at the peer review stage - the manuscript is rejected or returned for revision;

- after publication - the article may be retracted; the author may be prohibited from future submissions to the journal; in cases of serious violations, the editorial board reserves the right to notify the author’s institution.

 

Policy on Ethical Approval of Research Involving Human Participants

The academic journal adheres to the requirements of the current legislation of Ukraine and international ethical standards governing the conduct of research involving human participants, the use of personal or confidential data, biological materials, or research involving animals.

If a study submitted for publication falls under the scope of Ukrainian legislation on bioethics, personal data protection, or other relevant regulatory acts, authors are required to provide confirmation of approval obtained from an authorized body, in particular an ethics (bioethics) committee or another competent authority of the institution.

For research involving human participants, authors must ensure compliance with the principles of voluntary informed consent, confidentiality, anonymity, and the prevention of harm to research participants. In cases involving the collection and processing of personal data, compliance with the legislation of Ukraine on personal data protection must be ensured.

The Editorial Board reserves the right to request additional documents from authors confirming compliance with ethical standards and legal requirements, as well as to reject manuscripts that fail to meet these standards.

 

Consideration of Complaints Regarding Violations of Academic Integrity and Publication Ethics

The editorial board adheres to the principles of academic integrity, transparency of editorial processes and international standards of publication ethics. The complaint review procedure is aimed at ensuring an objective and impartial response to possible violations of ethical norms during the preparation, review and publication of scientific materials.

Grounds for filing a complaint

Complaints may be filed in cases of possible violations of academic integrity and publication ethics, including:

- plagiarism, self-plagiarism or improper citation;

- fabrication or falsification of research results;

- improper attribution;

- undeclared conflict of interest;

- violation of the principles of objective and confidential review;

- duplicate or republished;

- other violations of ethical standards of scientific publishing.

Filing a complaint

The complaint is submitted to the editorial office of the journal in writing to the e-mail address uam@naoma.kyiv.ua and must contain:

- last name, first name of the applicant (if available);

- description of the nature of the violation;

- link to the relevant publication or manuscript;

- justification and, if possible, materials confirming the violation.

Anonymous appeals may be considered by the editorial staff if there is sufficient evidence of a possible violation.

Procedure for considering a complaint

The complaint is considered in several stages: Initial assessment, Preliminary investigation, Request for clarification, Decision-making.

Possible editorial decisions

Based on the results of the complaint review, the editorial team may:

- reject the complaint in the absence of a violation;

- request corrections or clarifications to the article;

- publish a correction, refutation or editorial notice;

- withdraw the article;

- refuse further publication to the author(s) in the journal;

- notify the authors' institution or other competent authorities (in case of significant violations).

Principles of Review

The editorial team ensures:

- impartiality and objectivity of the review;

- confidentiality of all parties to the process;

- absence of discrimination;

- compliance with international recommendations on publication ethics.

Consideration period

Complaints are generally considered within 30 calendar days of receipt. In complex cases, the deadline may be extended with notice to the applicant.

 

Retraction Policy

The Editorial Board adheres to the principles of academic integrity, publication ethics, and international standards of scholarly communication, in particular the recommendations of COPE (Committee on Publication Ethics). Retraction of an article is considered an exceptional measure applied to ensure the reliability of the scholarly record and to inform readers about substantial violations that affect the results or conclusions of the research.

Grounds for retraction may include confirmed cases of plagiarism or self-plagiarism, fabrication or falsification of data, significant errors that render the findings unreliable, duplicate publication, copyright infringement, undisclosed conflicts of interest, or other serious violations of the journal’s editorial policies and ethical standards. The procedure may be initiated by authors, members of the editorial board, reviewers, readers, or the institutions with which the authors are affiliated. 

Upon receiving such information, the Editorial Board conducts a preliminary assessment and, where necessary, carries out an internal investigation involving members of the editorial board or independent experts. The authors of the article are informed of the concerns raised and are given the opportunity to provide explanations. Following the review, the Editorial Board may decide that no action is required, issue a correction, publish an expression of concern, or retract the article.

If a decision to retract is made, the journal publishes an official retraction notice indicating the reasons for the retraction and the date of the decision. The retracted article is not removed from the journal’s electronic archive; however, it is clearly marked as retracted to ensure transparency and preserve the integrity of the scholarly record. All decisions are made in accordance with the principles of fairness, confidentiality, and respect for the rights of all parties involved in the publication process.